Multi-resource scheduling that works: Empower your artists and managers
The global entertainment and media industry hit $2.8 trillion in 2023 and is on track to reach $3.4 trillion by 2028. This rapid expansion means production teams are juggling more moving parts than ever—talent, equipment, budgets, and time zones must all align seamlessly. The challenge? Managing these resources efficiently without slowing down creative workflows.
CETA Software is designed for this. Our latest tool, Artist Access, hands control back to the artists, letting them log their own hours and update project details in real-time. For production managers, this means no more chasing down missing hours or second-guessing resource allocations. Everything is visible, accurate, and integrated into the wider CETA platform.
Get the most out of your resources
From managing time-limited access to facilities to ensuring VFX artists have all the resources they need, production is a constant balancing act. With CETA, teams gain real-time insights into resource availability, ensuring visibility when a resource is underutilised or overbooked.
Artist Access connects directly to the main CETA platform, allowing managers to monitor how much time is being spent on projects. This removes the guesswork and highlights areas where efficiency can be improved. Since artists update their own schedules, production managers no longer need to chase missing hours or manually input data—everything is logged as it happens.
By centralising this data, teams can adjust schedules on the fly and avoid costly overruns. Simple dashboards show exactly where resources are being used, while built-in project progress reports flag potential overages or bottlenecks before they become problems.
Bids vs. Actuals Report interface
Adapt to a constantly changing industry
Production timelines rarely go according to plan. A shoot runs over, a remote artist needs extra software access, or a last-minute priority shift means reallocating resources—these changes are inevitable. The key is having a system that adapts as fast as your production does.
With Artist Access, changes can be logged in real time. If an artist takes on additional work, needs extra tools, or logs unexpected overtime, that data is instantly recorded. This ensures billing, budgeting, and resource allocation stay accurate and agile.
Project Profit and Loss Summary found on Projects, which helps to quickly compare Quoted vs Booked and Completed metrics throughout a project.
Working with global teams? Whether you’re coordinating motion capture talent in LA or booking VFX artists across multiple time zones, CETA keeps everything in sync. Remote workflows are no longer a headache—they’re just part of the system.
Everything in one place
Resource management is more than just knowing what’s booked—it’s understanding how every production element interconnects. If a studio has the right kit, but no talent available, the shoot can’t happen. If an artist is booked on multiple projects but hasn’t confirmed their availability, delays are inevitable.
CETA Software links every aspect of production—People, Rooms, Suites, Workstations, Software Licenses, and Equipment—so nothing falls through the cracks. Producers can assign resources, shift schedules flexibly, and ensure that no team member is left in the dark. With Artist Access, employees log their own hours, feeding directly into the system and eliminating manual entry errors.
Schedule showing People linked to Rooms in a specific studio location.
Using reports like Bid vs Actuals and Margins provide deep insights within a Project, and the ability to see your real-time progress.
Margins report: in-depth metrics of every service being quoted for and utilised on a project.
Ready to upgrade your scheduling?
Managing multiple projects, resources, and timelines doesn’t have to be chaotic. CETA Software simplifies scheduling and resource management so teams can focus on what matters—creating great content. If you’re ready to level up your workflow, book a chat with a CETA team member today.